Enviro Dispatcher/Admin Assistant – Global Diving & Salvage

[HRGDIVING]

Global Diving & Salvage, Inc. is the largest diving contractor on the West Coast, based out of Seattle, WA, a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder.

We are currently seeking an Environmental Dispatcher/Administrative Assistant to join our team in Seattle. The Environmental Dispatcher/Administrative Assistant is responsible for operations support on 24-hour a day, seven days a week basis. This includes receiving and responding to daily environmental calls, scheduling and dispatching Environmental crews in the PNW region, and for maintaining client relations. The position requires a Monday through Friday work schedule.

Position Essential Job Functions

Assigns work schedules to environmental employees on a daily basis
Adjusts crewing as necessary to accommodate customer schedule changes
Receive and respond to all daily maritime emergency and non-emergency calls
Identify nature of calls, evaluate/prioritize incoming projects and follow through to completion
Monitor and coordinate crews, equipment, and assignments in the environmental division
Ensure that customer’s needs are met and are satisfied with the level of service, communicate any discrepancies
Communicate regularly with Environmental Operations Manager regarding scheduling conflicts, staffing concerns, operational questions, etc.
Create, enter and maintain up to date job files until completion of job; including daily logs, tailgate safety sheets, purchase orders
Audit daily logs, tailgate safety sheets, and time cards for accuracy, completion, and appropriate signatures
Maintain timecards in accordance with information from the dailies submitted, and project pay scale
Acquire materials and supplies as needed; including obtaining purchase orders for field crews
Facilitate emergency operations by providing administrative support such as booking hotel accommodations, arranging transportation, etc.
Product sales calls, orders, and fulfillment
Keep informed and continue enforcement of the company’s safety programs and procedures
Some invoicing for short term projects and re-occurring work
Perform occasional administrative work in the field
Other duties as assigned

Qualifications

Education

4 year college degree (B.A. or B.S.) preferred

High school degree required

Experience

2 years + scheduling experience required

1 year + administrative or related experience required

2 years + experience in marine or construction industry preferred

Knowledge/Skills

Intermediate computer and Microsoft Suite skills (Outlook, Access, Word, Excel, and PowerPoint)

Ability to think clearly and act quickly in emergencies

Ability to read maps to determine locations and job sites

Must demonstrate professional and respectful demeanor when working with all levels of associates

Must possess positive attitude and strong work ethic

Must show ability to work independently and to successfully demonstrate understanding of our environmental business and ability to meet our clients’ needs

Ability to develop quality reports for management

Must have a strong maritime background with a thorough understanding of the day to day operations

Ability to tactfully interact with a wide range of personalities

Ability to organize workload and prioritize projects in an ever-changing environment

Ability to work under pressure

Physical / Mental Requirements

Available for after hour emergency response as needed

Available to travel as needed (estimated to be less than 5%)

Equal Employment Opportunity

Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.

Global will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Global’s legal duty to furnish information. (41 C.F.R. 60-1.35(c))

If you are a candidate with a disability in need of an accommodation in the application process, please contact 206-623-0621 or email hr@gdiving.com.

Job Location

Seattle, WA

Apply online at http://www.gdiving.com/about/employment

Job Location
Seattle, Washington, United States
Position Type
Full-Time/Regular

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