Office Administrator (PNW)

[HRGDIVING]

We are currently seeking an Office Administrator to join our team in Seattle, WA. This position is responsible for managing administrative tasks, making travel arrangements and coordinating vendors for facility maintenance. The Office Administrator will perform a wide range of duties to support the General Manager in running PNW Operations. The core hours of this position are M-F, 8am-5pm with some additional evening, weekend and on-call hours as needed.

Duties and Responsibilities include, but are not limited to:

Supervise the receptionist and ensure that the receptionist responsibilities and tasks are completed in a professional and timely manner
Approve office supply orders and ensure that office supply inventory has been tracked
Provide regular, daily coverage for reception during breaks, lunches, times of high call volume and receptionist time off
Write procedures and maintain procedures manual for office administrator role and work
Utilize internal and external resources to ensure that the facility is maintained
Maintain a vendor list to address facility issues
Serve as the main point of contact for calls from alarm company and certain vendors during and after regular business hours
Assign and track fuel and store supply credit cards
Assist PNW Region with obtaining credit cards receipts and coding
Administer the travel program and maintain vendor relationships
Make travel arrangements, including air, car, and hotel reservations for field crews, administrative and corporate staff
Track the keys and security codes for the facility
Set up vendor accounts
Obtain city business licenses where required
Coordinate office moves, the securing of office furniture, and office set up
Plan office meetings and employee events
Adhere to budget specifications and bring discrepancies to the attention of the PNW Region General Manager
Work on special projects as needed and other duties as assigned

Qualifications

Education

Associate’s Degree in Business Administration or related field preferred

Experience

3 years experience in office management preferred

Prior experience making travel arrangements preferred

Knowledge/Skills

Proactive approach to problem-solving

Excellent interpersonal relationship skills

Excellent oral and written communication skills

Advanced organizational and time management skills

Microsoft Suite skills (Outlook, Word, Excel, and PowerPoint)

Strong attention to detail

Strong follow through to completion skills

Maintains flexibility to adjust to changing demands and priorities

Maintains a positive attitude and is enthusiastic

Physical / Mental Requirements

Perform work in an office and warehouse setting

Perform work after hours and on weekends as needed

Ability to lift up to 35 lbs

Equal Employment Opportunity

Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.

Global will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Global’s legal duty to furnish information.

If you are a candidate with a disability in need of an accommodation in the application process, please contact 206-623-0621 or email hr@gdiving.com.

Job Location

Seattle, WA

Apply online at http://www.gdiving.com/about/employment

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