Global Diving & Salvage Part Time Reception/Admin

[AN]

Position Description – Part Time 1230pm to 430pm, Monday – Friday. Pay – DOE
The position is responsible for receptionist duties, general office work and for providing administrative support.

Position Essential Job Functions
• Answer multi line phone system and direct calls to appropriate department
• Greet visitors and maintain visitor sign in log
• Organize and maintain all office common areas
• Provide a wide variety of administrative support to the senior management team
• Assist with scheduling and planning of meetings and events including booking space & catering
• Manage office supply inventories and process orders
• Draft and type written correspondence on behalf of management
• Sort and distribute all incoming and outgoing mail including inter-office mail and faxes
• Prepare shipping labels, maintain tracking, and communicate status to sender/receiver
• Provided filing assistance with accounting and payroll
• Maintain and distribute phone lists
• Create and maintain work order files and project related information
• Assist employees with copier and postage machine, refill copy paper, toner and work with IT on maintenance
• Work with office administrator on company functions and events
• Ensure that conference rooms are clean and refrigerator is stocked
• Light housekeeping, galley and fridge cleaning
• Other duties as assigned

Education
High school diploma or equivalent
AA degree preferred

Requirements/Qualifications
• Minimum of 2 years in a professional office setting as a front office/administrator
• Proficient in the use of Microsoft Office software (Word, Outlook, Excel and PowerPoint)
• Must have the ability to answer multiple phone lines
• Proactive approach to problem-solving
• Excellent interpersonal relationship skills
• Strong customer service skills (phone, email, in person)
• Excellent oral and written communication skills
• Must demonstrate accuracy and attention to detail
• Possess good organizational skills and ability to prioritize
• Take initiative and be proactive
• Work in a high pace office and multi task
• Be dependable and punctual
• Ability to identify and resolve problems in a timely manner

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[ReignHenery]

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[Eddie]

Business needs to post information on how/where to apply.

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[Author]

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