Global Diving & Salvage Part Time Reception/Admin

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    Position Description – Part Time 1230pm to 430pm, Monday – Friday. Pay – DOE
    The position is responsible for receptionist duties, general office work and for providing administrative support.

    Position Essential Job Functions
    • Answer multi line phone system and direct calls to appropriate department
    • Greet visitors and maintain visitor sign in log
    • Organize and maintain all office common areas
    • Provide a wide variety of administrative support to the senior management team
    • Assist with scheduling and planning of meetings and events including booking space & catering
    • Manage office supply inventories and process orders
    • Draft and type written correspondence on behalf of management
    • Sort and distribute all incoming and outgoing mail including inter-office mail and faxes
    • Prepare shipping labels, maintain tracking, and communicate status to sender/receiver
    • Provided filing assistance with accounting and payroll
    • Maintain and distribute phone lists
    • Create and maintain work order files and project related information
    • Assist employees with copier and postage machine, refill copy paper, toner and work with IT on maintenance
    • Work with office administrator on company functions and events
    • Ensure that conference rooms are clean and refrigerator is stocked
    • Light housekeeping, galley and fridge cleaning
    • Other duties as assigned

    Education
    High school diploma or equivalent
    AA degree preferred

    Requirements/Qualifications
    • Minimum of 2 years in a professional office setting as a front office/administrator
    • Proficient in the use of Microsoft Office software (Word, Outlook, Excel and PowerPoint)
    • Must have the ability to answer multiple phone lines
    • Proactive approach to problem-solving
    • Excellent interpersonal relationship skills
    • Strong customer service skills (phone, email, in person)
    • Excellent oral and written communication skills
    • Must demonstrate accuracy and attention to detail
    • Possess good organizational skills and ability to prioritize
    • Take initiative and be proactive
    • Work in a high pace office and multi task
    • Be dependable and punctual
    • Ability to identify and resolve problems in a timely manner

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