Operations Coordinator Museum

[sweetland.swshs@gmail.com]

OFFICE COORDINATOR JOB DESCRIPTION
REPORTS TO: Directly to the Executive Director
STATUS: Part Time; Hourly
$18-$20 per hour; 20 hours per week. Thursday – Sunday 11:30am to 4:30pm plus additional hours may exceed 20 hours from time to time as authorized.
JOB SUMMARY
This position supports and reports to the executive director in the processing and follow through of administrative functions. The Log House Museum attendance to meet 4000 annual visitors, including walk in patrons, tour groups, and onsite museum programs that are open to the public. Weekly, monthly, and annual facilities maintenance to preserve landmarked log museum building. Oversee the museum Store, daily and weekly operations tasks.

QUALIFICATION STANDARDS
Education & Experience:
• At least 2 years of administrative experience required.
• Must be proficient in Windows, spreadsheets and word processing.
• Experience with Little Green Light and QuickBooks software is a plus.
• Must have valid driver’s license for Washington State.
• Reliable transportation.
• General facilities experience preferred.

Physical requirements:
• Light work – Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently or constantly to lift, carry, push, pull, or otherwise move objects.

Mental requirements:
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must maintain composure and objectivity under pressure.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be effective at listening to, understanding, clarifying and resolving the concerns and issues raised by co-workers and visitors.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
• Must be able to convey information and ideas clearly.

DUTIES & FUNCTIONS
• Must open and close the museum during open hours which are from 12p-4pm, Thursday-Sunday.
• Act as docent during open hours when there is no volunteer available.
• Approach all encounters with visitors and employees in an attentive, friendly, courteous and service oriented manner.
• Maintain regular attendance in compliance with Southwest Seattle Historical Society standards, as required by scheduling which will vary according to the needs of the museum.
• Maintain high standards of personal appearance and grooming, which include compliance with Southwest Seattle Historical Society’s dress code and wearing a nametag when working
• Comply and ensure adherence to Southwest Seattle Historical Society standards and regulations to encourage safe and efficient museum operations.
• Completely secures museum premises by checking doors, lights and grounds area.
• Assisting and coordinating with museum staff and volunteers as necessary through calendar postings and e-mails to assure that museum operations proceed in the authorized manner.
• Arranging and scheduling of housekeeping, gardening and any site repair issues.
• Monitoring and ordering office supplies. Checking voice mail and responding or directing to the appropriate person.
• Process incoming mail following proper procedure as directed. Process and track licenses, taxes and other agency requests for the director or bookkeeper as appropriate to ensure they are filed and paid when due.
• Data entry including member database updates, time cards, bill payments, etc.
• Maintain a professional working relationship and promote open lines of communication with staff, volunteers, visitors and the board.
• Occasionally running errands for the museum
• Perform any other duties as required.

Log House Museum http://www.loghousemuseum.org

• This topic was modified 5 years, 6 months ago by sweetland.swshs@gmail.com.

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