Harbor West Building/Facility Manager

[KimWS]

Harbor West Facility Manager Job Description

The FM role is a multi-functional role intended to oversee the safety, operation and maintenance of Harbor West Condominiums. The FM reports to the President of the Board of Directors of the Association, the representative of the management company (CWD), and the personnel organization CSS. The role requires building maintenance and general contracting skills, project management skills, as well as social skills to effectively interact with the Board, residents, and contractors.

Project management and administration

o Maintain regular communication with Board and CWD, including but not limited to weekly summary of work completed and problems identified, and requesting alerts to residents regarding planned disruptions (e.g., water shutoffs, use of north deck)

o Manage building access, including keys, call box, and garage remote controls

o Collaborate with CWD to maintain roster of vendors for emergency repairs, specialized maintenance, and special projects

o In cooperation with the Board President and CWD, initiate contact with vendors and/or City for emergency repairs

o Oversee the work and serve as point of contact for contractors hired by Harbor West

o Review bids and invoices in conjunction with the Board President and CWD

o Manage remodel application process including vetting contractor legal status

o Approve the use of certain remodel materials such as flooring

o Serve as point of contact for all testing and inspections

o Document expenses incurred for routine maintenance

o Maintain documentation of test results, building studies, repairs, and special projects in conjunction with the Board President and CWD

Maintenance and repairs

o Perform building inspections on a regular schedule (interior and exterior), note all problem areas and facilitate remedy

o Perform daily visual inspection under the pier and immediately report and coordinate response to any problems identified

o Clean building, common areas, and grounds on a regular schedule and additionally as needed based on inspections (e.g., lobby cleaning, maintaining garbage and recycling area, vacuuming, touch up painting, pressure washing)

o Maintain laundry room machines, spa room, pond, and pool

o Maintain downspouts, basins, gutters, lighting

o Maintain doors and windows in accordance with manufacture/install specifications and training

o Perform minor maintenance tasks as needed

o Schedule routine service (e.g., window washing, chimney cleaning, deck surfacing, inspections, pest control) in collaboration with CWD

o Complete special projects and repairs as prioritized in consultation with the Board

Customer service

o Assist residents with move in and move out (e.g., elevator pads, call box) and have them sign off on house rules (assistance does not include physical moving of furniture or personal items)

o Serve as a resource regarding use of facilities, garbage/recycling disposal, etc

o Assist residents with trouble shooting problems and identifying appropriate remedies

o Support package delivery as requested and as time allows

o Report rules violations to Board President and CWD

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[Phil]

Hello
I believe that i have all the requisite skills and experience to handle the repairs, maintainence tasks and coordinate outside contractor activity as needed.
I don’t specifically have employment experience as a residential building manager, but I am confident that the responsibilities you’ve outlined are within the scope of my abilities.
At the present time I am assisting my soon-to-be former employer (Viking Construction Services) in the process of shutting that business down.
At this time of transition, I am motivated to apply my skills in a new arena, and the position that you are seeking to fill is of great interest to me.
For what it’s worth, I am a life-long West Seattle resident.
…Thanks, and I hope we can discuss things in more detail!

Phillip Jones
206-251-0120
psiphy.jones@gmail.com

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