Administrative Assistant

[Global]

* As a Federal Contractor, Global will require all employees to be fully vaccinated for Covid-19 as a condition of employment. Please reach out to our Recruitment Team for additional questions.

Global Diving & Salvage, Inc. (Global) is the largest diving contractor on the West Coast, based out of Seattle, WA, a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder.

Employees are an integral asset to ensuring our success and as such our staff is required to meet the highest expectations. We take pride in our renowned safety standards and require Global employees to utilize safe work practices at all times. We count on our employees to perform in fast-paced environments while still satisfying customer needs and maintaining effective working relationships. The ability to proactively identify issues and offer innovative solutions is also highly praised. Additionally, we expect our workers to be able to effectively function under pressure in order to achieve required deadlines. Our staff should be capable of working independently, however, Global is fundamentally concerned with teamwork and the invaluable part it plays in this industry. We have a commitment to our employees and, in turn, expect our employees to contribute to the success of Global.

We are currently seeking an Administrative Assistant for our Seattle, WA location. This position is responsible for managing the front desk administrative tasks. This position will perform a wide range of duties to support the Business Manager in running PNW Operations. The core hours of this position are M-F, 7:30am-4:30pm with some additional evening, weekend, and on-call hours as needed.

Position Essential Job Functions

Ensure phones are answered and routed promptly
Approve office supply orders and ensure that office supply inventory has been tracked
Maintain incoming and outgoing shipment tracking to include communications with sender/receiver
Provide administrative assistance for the PNW Operations and Business Managers
Maintain PNW ERC on-call list and distribute weekly; maintain and distribute phone lists
Assist with New Vendor input into Spectrum
Maintain the office equipment and ensure they are ready for use
Maintain a vendor list to address facility issues
Serve as the main point of contact for calls from the alarm company and certain vendors during and after regular business hours
Maintain credit card receipts and reconciliation of credit card charges in a timely manner
Make travel arrangements (air, car, and hotel reservations, etc.) for the crew, administrative personnel, and corporate staff
Track and assign keys and security codes for employees
Coordinate office moves, the securing of office furniture, and office setup
Support Project Coordinator with planning events as needed
Ensure conference rooms are clean and refrigerator is stocked/cleaned
Work on special projects as needed and other duties as assigned

Qualifications

Education

Associate’s Degree in Business Administration or related field preferred

Experience

2 years of experience working in an office preferred

Prior experience making travel arrangements preferred

Knowledge/Skills

Proactive approach to problem-solving

Excellent interpersonal relationship skills

Excellent oral and written communication skills

Advanced organizational and time management skills

Microsoft Suite skills (Outlook, Word, Excel, and PowerPoint)

Strong attention to detail

Strong follow through to completion skills

Maintains flexibility to adjust to changing demands and priorities

Maintains a positive attitude and is enthusiastic

Physical / Mental Requirements

Perform work in an office and warehouse setting

Perform work after hours and on weekends as needed

Ability to lift up to 35 lbs

Equal Employment Opportunity

Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.

Global will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Global’s legal duty to furnish information. (41 C.F.R. 60-1.35(c))

If you are a candidate with a disability in need of an accommodation in the application process, please contact 206-623-0621 or email hr@gdiving.com.

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[Global]

You can apply to http://www.gdiving.com

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