Part-Time Client Services Assistant (10 hrs/week) Heartwood Law – West Seattle

[Heartwood]

10–20 Hours/Week to Start
Location: Remote (Must be based in the Seattle area for occasional in-person needs–and would love to have someone in West Seattle)
Compensation: $25+/hour, depending on experience

Heartwood Law is a growing, client-centered estate planning, long-term care planning, and probate firm dedicated to helping individuals and families plan for life, not just for death. We are seeking a highly organized, detail-oriented, and compassionate individual to join our team part-time (approximately 10–20 hours per week) to assist with preparing estate planning portfolios, handling client intake, and providing thoughtful client follow-up.

This is a remote position, but occasional in-person work may be requested depending on client needs. Candidates must have a quiet workspace and reliable internet access.

Responsibilities
• Assemble and prepare estate planning portfolios for delivery
• Track and manage client deliverables and deadlines
• Conduct initial client intake, including scheduling, form review, and preparation for attorney meetings
• Follow up with clients post-meeting to confirm next steps and gather missing information
• Maintain accurate client records and communication logs
• Support occasional administrative tasks related to trust funding or file organization
Requirements
• Excellent organizational and communication skills
• Professional, courteous, and client-focused demeanor
• Strong attention to detail and ability to manage multiple tasks independently
• Comfortable using cloud-based tools (e.g., Google Workspace, CRMs)
• Ability to maintain strict confidentiality at all times
• Previous experience in legal, administrative, or client service roles is a plus
• Familiarity with estate planning or probate is helpful but not required—we’re happy to train the right person
Why Join Us?
• Flexible schedule
• Opportunity to make a meaningful difference in people’s lives during pivotal moments
• Supportive, mission-driven environment
• Potential to grow into a salaried, expanded role if desired—but staying part-time is perfectly welcome
• Ideal for a returning professional, a student with a flexible schedule, or someone seeking part-time, purpose-driven work

To apply, please send a brief letter to hello@heartwoodlaw.com explaining why you’re interested in this role. We look forward to hearing from you!

Share This

[Burienguy68]

I am interested in this position as I am in between jobs usually as an accounting manager or controller. I live in North Burien and have a flexible schedule. Let me know, thanks Michael Bishop mjbfinance48@gmail.com

Share This

[biancadoyle]

Hello, my name is Bianca. And I am very interested in this position if it is still open. I have many years of administrative experience to bring forward and earned my masters in public administration. Giving me a great understanding of policy. If you are still in need to fill this position please let me know my email is Biancadoyle_@yahoo.com.

Share This

[Author]

Posts