Daystar Retirement Village Full-Time Receptionist / Administration Assistant

[Daystarkatie]

Job Description

Position: Full-Time Receptionist / Administration Assistant

Job Objective: To contribute to and support the Village’s mission of providing a sense of home and the positive attributes it brings to each of our residents.

Home is a place of joy, love, harmony, order, support, and companionship. It is a place where everyone’s uniqueness is respected and where independence is fiercely guarded.

Authority: Reports directly to and receives direction from the Office Manager and Executive Director of the Village.

Major Responsibilities:

• Ensures the smooth and orderly function of the front desk area.

• Answers telephone within tree rings in a courteous, warm, and professional manner.

• Greets visitors and residents in a professional and friendly manner. Ensures that visitors sign in.

• Handles resident requests (in person or telephone) in a discreet, courteous, and tactful manner. Follows-up promptly on all commitments to residents.

• Provides clerical support such as word processing, data entry, copying, faxing, and filing. Supports departments and staff where needed. Creates flyers, resident information, communication when requested.

• Checks fax machine for incoming faxes on a regular basis during business day and distributes to the appropriate departments in person or interoffice bins.

• Leaves detailed messages, emails or texts for Office Manager and Executive Director to allow proper follow-up when needed.

• Ensures that the supply/copy room is maintained in an organized and clean manner. Orders office and department supplies accordingly, reviews order cost with Executive Director for prior approval, audits deliver for accuracy and distributes to departments.

• Opens, date stamps and distributes incoming mail daily in a timely manner.

• Makes sure outgoing mail gets the proper postage on it and is given to the mail person or is dropped at the post office.

• In puts residents work order requests in a timely manner and in accordance with urgency, follows up with resident or maintenance team when needed.

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[Brendan Rexus]

Hi Katie,

I’ve typed up a resume and cover letter. Is there a particular email address you’d like me to send it to?

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[Daystarkatie]

yes, please send to Eva@daystarseattle.com

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[Author]

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