Accounts Payable Specialist/Office Admin for Nordstrom Virtual Officee

[DebiNordstrom]

Now is your opportunity to work virtually for a dynamic and progressive accounting firm. Nordstrom Virtual Office (www.nordstromvirtualoffice.com) (NVO) provides back office (primarily accounting) services remotely for small- to medium-sized companies around the world. The full-time Accounts Payable Specialist/Office Administrator works virtually and performs daily and month-end accounts payable functions for NVO clients. He/she also picks up the mail each workday afternoon in the north end of West Seattle.

Primary Responsibilities:
* Enter accounts payable invoices for clients of NVO
* Set up vendors, requesting proper setup forms and W9s if not already received, for NVO clients
* Set up vendor bills for payment via Billpay or ACH
* Reconcile vendor balances with vendors’ records
* Respond to clients’ accounts payable-related questions from clients’ vendors and NVO employees
* Deposit checks received for clients at client banks after picking up from mail service each afternoon
* Prepare weekly and bi-monthly Bills to Pay reports for clients’ check runs
* Reconcile bank accounts
* Manage and retain organization of several email addresses, some of which are shared with other NVO staff
* Send annual 1099 forms via electronic software
* Other duties and special projects, as assigned

Required Qualifications:
The ideal candidate:
• Is independent, reliable, disciplined, highly organized, detail-oriented, able to prioritize and work with little guidance
• Has several years of accounts payable experience
• May work flexible hours while still meeting daily, weekly and monthly established deadlines
• Has excellent written and verbal communication skills
• Is excited to participate in a team-oriented environment while working remotely
• Has experience with Sharepoint, Dropbox, Excel, Word, Outlook, and QuickBooks. eBillity timetracker and Yearli 1099 software experience a plus.
• Is able to meet daily, weekly and monthly deadlines

The position requires up to 40 hours per week; possibility for ramping up hours from 10 to 40 per week. Resumes will be reviewed and phone interviews will be conducted the week of August 29. In-person interviews will take place starting September 6. Start date is expected to be in the latter part of September. Qualified persons please send resume to Debi@NordstromVirtualOffice.com.

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