Executive Assistant job opening

[karl@blueprintcap.com]

Join Blueprint, a leading West Seattle real estate team as the executive assistant to the president and CFO. The position is located in our West Seattle office. Please e-mail careers@blueprintcap.com with interest and resume.

POSITION DESCRIPTION

POSITION: Executive Assistant SUPERVISOR: President
FLSA STATUS: Exempt – Salaried

The purpose of this job description is to provide a guide by which you and the management at Blueprint Capital Services, LLC (the “Company”) may measure your progress and ability to meet our commitments. The following should be considered an outline of your responsibilities and duties as an employee of the Company, not a detailed description of how all tasks should be completed.

POSITION SUMMARY

The Executive Assistant will provide high-level administrative support primarily to the President and the Chief Financial Officer (the “Executives”). Reporting directly to the President, the position will provide executive support in a one-on-one working relationship. The Executive Assistant will provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the Company.

The Executive Assistant must be creative and enjoy working within an entrepreneurial environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

ESSENTIAL FUNCTIONS

• Manage sensitive matters with a high level of confidentiality and discretion.
• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint documents, presentations, agendas, reports, special projects and other documents in support of objectives for the Company.
• Arrange travel and accommodations for the Executives.
• Screen incoming telephone calls, take and deliver accurate messages, respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
• Excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; perform additional duties as assigned by the Executives.
• Draft and prepare correspondence for internal announcements, board meetings, and organizations that the Executives are involved with.
• Manage Executive contacts.
• Assist in preparing and managing presentations and decks.
• Be responsive to emails/texts/phone calls.
• Welcome Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment in handling Company matters.
• Represent the Company and the Executives in a positive light through great follow-through skills and sound judgment.
• Conserve the Executives’ time by reading, researching, collecting and analyzing information as needed in advance.
• Complete ad hoc projects as assigned – such as personal events, errands and/or family needs.
• Organize complex calendars and schedules; resolving any scheduling issues.

QUALIFICATIONS

• Bachelor’s degree preferred.
• 3+ years of related experience required in working in an Executive Assistant or Administrative Assistant role supporting senior executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Ability to communicate effectively and professionally.

PREFERRED ATTRIBUTES

• Business sense – has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence – perform duties at the highest level possible on a consistent basis.
• Excellent communicator – able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Team player – have team-oriented experience and approach.
• Service focus – dedicated to meeting the expectations of the President, Chief Financial Officer and other senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

COMPANY POLICY

Employment with Blueprint Capital Services, LLC will be in accordance with the Company’s “at-will” employment policy. This position description should not be considered all-inclusive. The employee understands that the position description is neither complete nor permanent and that it may be modified at any time. This position description does not create a contract of employment it is simply an outline of expected duties for the position.

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