Home › Forums › Open Discussion › planning meeting for march 16 social/fundrasing event
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March 7, 2008 at 7:31 pm #586519
JoBParticipantI know this is short notice.. but i will be at the Beveridge Place Pub at 2 PM on Saturday… for a planning meeting for the social/fundraising event for the local food bank the following weekend.
I apologize for the short notice.. this is just how it played out.
We can use this thread for ideas/comments on planning as well.. but i need to have a press release ready on sunday to show the owner…
we can have an additional planning meeting if we need to during the week.
anyone is welcome to show up TOMORROW at 2 PM… whether you want to help plan the event or not. We won’t put you to work but would appreciate any ideas.
i will post the consensus from that meeting on this thread tomorrow and you will have the rest of the day to weigh in before i draft a press release sunday morning.
I think the last minute character of this event fits in with the flavor of our forum… it’s our first and we will see how it works.
if it works, combining charity and social events is a great idea and we can do more.
I hope to see some of you tomorrow.
March 7, 2008 at 7:44 pm #616946
charlabobParticipantSee my response to the other thread–one or both of the charlabobs will be there. I stand in awe again of your organizing — (OK, I’m hurting today — I sit up straight in awe.
Let’s make some kind of flyers to put in store windows around town — maybe some of the businesses that sell handbags would like (!) to donate pieces unsellable junk, ‘er, less popular lines.
People have long realized the synergy of drinking and auctions. Last time I went to a charity auction (for AIDs) I came home with, among other things, an extra appearance on Frasier. I think I bought that after our table’s third bottle of champagne. I’m now not allowed to have custody of the bidding paddle. Ever!
c
March 7, 2008 at 7:49 pm #616947
JenVMemberI posted in the other thread- I will be there. Heck, 2 pm on a Saturday- I was probably going to be there with my book anyway!
(i am an unrepentant lush/bookworm) :)
March 7, 2008 at 9:32 pm #616948
SueParticipantCan’t make the planning session as I won’t be around, but I look forward to the details on the actual event.
March 7, 2008 at 9:34 pm #616949
JoBParticipantJenV.. did you say bookworm? now i know i will be looking forward to meeting you:)
March 7, 2008 at 11:11 pm #616950
FranciParticipantI think a book exchange could be another event. I have plenty to donate. :)
March 7, 2008 at 11:12 pm #616951
beachdrivegirlParticipant2pm Saturday (a week from tomorrow.) i should be available… thanks for organizing.
March 7, 2008 at 11:13 pm #616952
beachdrivegirlParticipantAnd also Franci, Book recommendations would be greatly appreciated…the last few books I have picked out havent really been the best…
March 7, 2008 at 11:13 pm #616953
beachdrivegirlParticipantAnd also Franci, Book recommendations would be greatly appreciated…the last few books I have picked out havent really been the best…
March 7, 2008 at 11:53 pm #616954
JenVMemberbeachdriveirl- the planning session is 2 pm tomorrow- the even will be the following Sunday.
as far as books- what do you like? I have a library at home. All genres. :) I have an ongoing book exchange with a couple different people.
March 8, 2008 at 12:01 am #616955
beachdrivegirlParticipantThank you! It is Friday and has been a long week. :) I like a bit of everything..typically not to pickey. I just enjoy to read..
March 8, 2008 at 12:05 am #616956
JenVMemberhmmm. tough one. have you ever read any Carl Hiaasen? He is one of my favorites, and I just finished reading everything by him. If you think you are interested, let me know and I will bring one for you!
March 8, 2008 at 12:07 am #616957
JoBParticipanti too can probably supply books.. i will bring at least a couple tomorrow…
March 8, 2008 at 12:16 am #616958
beachdrivegirlParticipantI have never tried CArl Hiassen, but am open to it…
March 8, 2008 at 12:49 am #616959
JeraldParticipantI love Carl Hiaasen. It’s the kind of thing you can’t read on the bus because you snort with laughter and make other people uncomfortable.
March 8, 2008 at 8:05 pm #616960
katydidMemberCan’t make it today, JoB, but I have offered my help and you have my phone number from the Geezers brunch. Also, I have a hat from my Raging Grannies day…wide brim straw with lovely bread and roses theme around the crown…might be perfect for the auctioneer to wear, if you’re interested. I’m on and off as far as energy lately, but will help in any way I can.
March 8, 2008 at 8:06 pm #616961
katydidMemberCan’t make it today, JoB, but I have offered my help and you have my phone number from the Geezers brunch. Also, I have a hat from my Raging Grannies day…wide brim straw with lovely bread and roses theme around the crown…might be perfect for the auctioneer to wear, if you’re interested. I’m on and off as far as energy lately, but will help in any way I can.
Also, I loooove books too. A book exchange would be so much fun.
March 8, 2008 at 8:08 pm #616962
katydidMemberwhat’s with this posting thing? I noticed several posters yesterday had the same problem…their posts showed up twice. it looked as if the post didn’t send, so after a bit I sent it again. sorry…any hints or suggestions for the future (other than a bit more patience?)
March 8, 2008 at 8:28 pm #616963
JoBParticipant2 PM today at Beveridge place pub…
JoB.. short strawberry blond hair greying to ???, jeans, sensible shoes:). burnt orange buttoned sweater… and the biggest giveaway of all.. a sign on the table that says West Seattle Blog event planning meeting…:)
hope to see you there…
March 9, 2008 at 3:07 am #616964
JoBParticipantReport:
there were 6 of us who showed up for the planning meeting… Charla and Bob of charlabob.. JenV, Franci, JanS and me (JoB).
Our committee philosophy is “whoever shows up to do the work gets to make the decisions”
Having stated that.. this is what we came up with…
We have decided on a low key event concentrating on bags of all kinds.
The event will be titled: Handbags for Hunger
It will be March 16 from 2:30 till 4:00 PM (tho if the planning meeting is any indication.. we will be there longer)
at Beveridge Place Pub
It will be presented by WSB forum members
to benefit The West Seattle Food Bank
We will be collecting non-perishable food and check donations for the West Seattle Food Bank at the event.
We hope to have a representative from the food bank present to collect the money/donations and acknowledge them at the end of the event.
(this didn’t come up at the meeting.. but i would also like to have a representative from Dress for Success and collect good quality used women’s clothing as well)
neither charity has been contacted yet.. so that will depend on whether they are available.
it will be a silent auction with bidding slips in front of the bags for bids… there will be a $5 minimum bid and a $25 guaranteed bid price…(you give the money on the spot for a guaranteed bid and the bag is yours).
We had planned bidding to start as soon as the bags are set up… but i think we should set he bags our for display and delay the bidding slips till 3 PM and close it at 3:45 PM .. announcing winners at 4 PM.
That way everyone will have an equal chance to put in a “guaranteed bid” on a bag they feel they can’t live without.
You do have to be present at 4 PM when the winners are announced to get your bag… unless you are a prepaid guaranteed bidder.. in which case we will make an exception…
Everyone is welcome to donate a bag (not just handbags)
Bags need to be in good condition.. if Funky Janes wouldn’t take it on consignment, we don’t want it as we will be donating any leftover bags to Dress for Success
We will have nametags, so you can display your WSB user name (optional) so that we can identify one another…
For those not familiar with the Beverdige Place Pub.. they will have happy hour prices on their beer and food can be ordered in from their menu book.
it is an open, light, airy, welcoming place.
This is what we came up with at the meeting… and the basic info that will go out in the press release tomorrow.
If you have ideas that won’t conflict with time… place.. and the very basic function… (charla and bob have already put toether fliers to post with the basic info) …. now would be a good time to say something as i will be writing the press release tomorrow.
If someone has a really good idea.. we are more than interested… just remember.. if it involves work.. you may be volunteering to do it yourself:)
We have 10 bags already… but can certainly use more…
we have a small core of people willing to help make this work.. but if you would like to pitch in.. just show up at 2 PM.. and we will be glad to put you to work.
in keeping with our basic philosophy.. you can do it your way:)
We have decided that if this event is a success… even a modest success.. we would like to do others… with both a social and charitable purpose.
So please help us make this event the kind of success we want to repeat.
March 9, 2008 at 3:27 am #616965
charlabobParticipantWe can generate fliers in pdf (or other?) format so let us know if you want some to post in your area and we’ll ’email to you. (send mail to charlarma@gmail.com) They should be available late tonight or early in the morning.
c/b
March 9, 2008 at 3:38 am #616966
WSBKeymasterGuys, glad to hear you have something well under way but I have one request.
Considering that WSB is a business, and a brand, and we have liability issues among other things (if our name is on it, for example, someone is bound to try to contact us even if the contacts are listed as others), if you are sending out a press release and mentioning the site, I would like to see it first, if you don’t mind. I had no idea you were organizing something of that magnitude. Also, having worked in media for sixty skabillion years, I can offer you friendly advice on what an assignment/planning editor will pay attention to, and not.
Our motto is “no such thing as bad publicity” but we do want to be sure that it’s clear for various reasons that this is an event that certainly we will support but we are not officially presenting it – we are focused on (besides the day to day operation of the site) getting ready to announce the Community Garage Sale Day which we ARE organizing and sponsoring as well as the Community Recognition Awards, second quarter edition, which is coming up fast. Thanks.
If you are NOT mentioning the site – if you have some other committee name or whatever – then never mind.
thanks, TR
March 9, 2008 at 4:00 am #616967
AnonymousInactiveGirls – What is considered “good” condition? I’ve never heard of Funky Jane’s, so please help me out here. I have a Juicy couture bag that I used for a while, but I consider in good condition. Is “gently used” okay?
Also, this is such a great idea, I was thinking maybe we could do a different theme every month. I know that there was some discussion about the guys not being able to get involved. What if we did a used tools auction, or lawn maintenance equipment? Something that maybe the guys could get involved with.
I will definitely be there for the event.
Please let me know about the condition requirements of the bags.
March 9, 2008 at 4:11 am #616968
FranciParticipantHi NR,
Ladies, please correct if you disagree, but gently used is just fine. Essentially it should should be in good repair and not showing obvious signs of wear and tear.
Funky Jane’s is a great second hand clothing shop in the Junction.
March 9, 2008 at 4:17 am #616969
AnonymousInactiveAlso – Do we need to do anything beforehand (like register) or just show up on the day of with our bags?
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