AP/AR Specialist – Global Diving & Salvage

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    Global Diving & Salvage, Inc. (Global) is the largest diving contractor on the West Coast, based out of Seattle, WA, a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder.

    We are currently seeking an AP/AR Specialist to join our team in Seattle. This position is responsible for ensuring timely payments of vendor invoices and expense vouchers, maintaining accurate records and control reports, sending follow-up inquiries, negotiating with past due accounts, maintaining cash receipts and referring accounts to collection agencies. May recommend improvements to processes.

    Duties and Responsibilities include, but are not limited to, the following:

    Accounts Payable

    Process payments in a timely manner
    Work with vendors to create good relationships
    Understanding of GL and how to categorize expenses
    Maintain internal relationship; collecting approvals on invoices, following up on contracts nearing the term end date
    Manage AP, analyze aging and maximize payment timing to take advantage of discounts
    Monitor for missing or duplicate invoices
    Ensure that all invoices are properly approved and are properly coded to the general ledger to ensure accuracy of financial data; perform the data entry of invoices and balancing in the accounting system
    Research, analyze, and resolve vendor invoice issues using established procedures
    Maintains vendor records and vendor database in ERP system
    Maintain paper and electronic records (filing, faxing, scanning and retrieval). Organize invoices pending entry or payment so that others on the team can easily assist as needed
    Assign new purchase orders, review, and maintain outstanding PO status in NAV on a weekly basis

    Accounts Receivable

    Bank statement reconciliation, credit card statement reconciliation
    Receive cash, create deposits, manage AR aging and collections
    Create invoices, manage invoicing process with Operations
    Manage files and maintain records

    Additional Tasks

    Ensure the appropriate application and reporting of sales and/or use tax
    Filing, manage files and recordkeeping
    Maintains financial security by following internal accounting controls
    Ensure Generally Accepted Accounting Principles are being adhered to
    Assist as needed to perform other related duties and special projects



    AA Degree required

    BA Degree preferred


    3+ years experience in an accounting or similar role required

    Experience in the maritime or construction industry preferred


    Excellent oral and written communication skills

    Detail oriented

    Advanced organizational skills

    Excellent interpersonal and team skills

    Excellent Microsoft Suite skills (Outlook, Word, Excel, and PowerPoint)

    Knowledge of current accounting practices and accounting software

    Physical / Mental Requirements

    Perform work in an office setting

    Equal Employment Opportunity

    Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.

    Global will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Global’s legal duty to furnish information. (41 C.F.R. 60-1.35(c))

    If you are a candidate with a disability in need of an accommodation in the application process, please contact 206-623-0621 or email hr@gdiving.com.

    Job Location

    Seattle, WA

    Please apply online at http://gdiving.com/about/employment/

    Job Location
    Seattle, Washington, United States
    Position Type

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