Legal Assistant

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    Global Diving & Salvage, Inc. is the largest diving contractor on the West Coast, based out of Seattle, WA, a leading provider of marine construction and infrastructure support services in the United States, and an internationally recognized casualty responder.

    We are currently seeking a Legal Assistant to join our team in Seattle, WA. This position is responsible for storing, tracking, and updating Company’s contracts, insurance certificates and bonds. The Contracts Assistant works with the incident management team on claims handling and also provides some administrative support to the Quality Assurance group.

    Duties and Responsibilities include, but are not limited to:
    Review, draft, and negotiate agreements pertaining to Company’s operations and practices
    Establish and maintain internal client contact through email correspondence, telephone conversations, and meetings
    Assist management and support groups in preparing and proof reading outgoing documents with legal implications
    Conduct research and report findings as requested by Company’s Contracts Manager
    Assist in compliance with State, Federal, and International requirements in relation to contracts
    Other projects as assigned
    Work to maintain, develop and/or improve existing and new tracking tools for use in monitoring all contracts and obligations, including, but not limited to:
    Contract Status Tracker
    Client List
    Contract and Rate Expiration List
    Contract/Client Overview
    Receive, validate, and store incoming certificates of insurance
    Coordinate, organize, and maintain all Company contract and insurance files.
    Collaborate and work with Corporate groups, local and regional management, to ensure contractual data and terms are disseminated.
    Work to ensure all contracts are renegotiated in advance of expiration to ensure business consistency
    Support communication efforts with broker and surety company to facilitate timely delivery of project specific bid, performance, and payment bonds
    Assist in the determination of appropriate insurance requirements for vendors, clients and subcontractors
    Coordinate meetings and mailings for Contracts group
    Work with estimating and local management to develop a contracting plan specific to a project or client’s needs
    Assist in claims management, including communicating with brokers and underwriters, filing reports, providing documentation, and claim resolutions
    Perform administrative tasks for Quality Assurance group

    AA or Bachelor’s degree
    Paralegal certificate preferred

    3+ years of recent legal assistant/administrative experience, preferably in a heavy contracting and/or claims environment.

    Advanced verbal and written communication skills
    Technical writing background preferred
    Excellent interpersonal and team skills
    Excellent Microsoft Suite (Outlook, Word, Excel, PowerPoint, and Adobe Pro) skills

    Physical / Mental Requirements
    Perform work in an office setting

    Equal Employment Opportunity
    Global is an Equal Opportunity Employer. It is the objective of Global Diving & Salvage, Inc. to obtain qualified employees consistent with position requirements: to seek, employ, promote, and treat all employees and applicants for employment without regard to race, color, ethnicity, national origin, ancestry, citizenship, sex, pregnancy, sexual orientation, gender identity, age, religion/creed, handicap/disability, marital status, genetic information/history, military/veteran status, or any other characteristic or condition protected by law.

    Global will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with Global’s legal duty to furnish information.

    If you are a candidate with a disability in need of an accommodation in the application process, please contact 206-623-0621 or email

    Apply online at

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