Home › Forums › West Seattle Jobs Offered › Full Charge Bookkeeper for West Seattle Travel Agency (ExpeditionTrips)
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August 8, 2017 at 10:20 am #891286
ExpeditionTripsParticipantNo phone calls or walk-ins, please. Candidates selected to interview will be contacted directly; others will not receive a personal response – thank you for your understanding.
JOB TITLE: Accounts Manager (Bookkeeping & Office Management/HR Administration)
OFFICE LOCATION: California Avenue (b/t Raymond & Juneau)
ABOUT THE COMPANY: ExpeditionTrips is a travel company specializing in small-ship cruises and tours to remote destinations, with a focus on Antarctica, the Galapagos Islands, the Arctic, and Alaska, among others. http://www.expeditiontrips.com
HOURS: Monday-Friday 8:00AM–5:00PM (full time)
JOB DESCRIPTION:
We are seeking an articulate, hyper-organized individual with solid bookkeeping and general office management/HR experience to join our passionate team of expedition travel planners in the Accounting department. As we are a small company this “two hats” position focuses 90% on Bookkeeping (Accounts Payable/Receivable, Banking, Taxes, Payroll, Reporting) and 10% on Office Management/HR Administration. This position requires thorough knowledge of QuickBooks Pro, and the successful candidate will have experience managing through growth and change, a strong understanding and foundation in accounting, and a history of working collaboratively cross‐departmentally. Experience with cash flow management, financial forecasting, and HR compliance would be beneficial. This position reports to the Founder/President.
Accounts Management (Bookkeeping) duties include, but are not limited to:
– Accounts Receivable (client invoicing)
– Accounts Payable (vendor bills and payments)
– Reconcile general ledger accounts including cash, AR/AP, credit card and client payments
– Prepare Financial reports (i.e. Client Overdue Reports, Vendor Balance Detail Reports, Sales Reports)
– Process client/vendor payments (checks, wires, and credit card) including remote deposit of checks
– Manage client reward and rebate programs as well as referral partnerships
– Maintain multiple detailed Excel sheets in co-ordination with 1 other part-time Accounts Manager
– Daily reconciliation of multiple bank accounts
– Credit card statement reconciliation
– Prepare and file quarterly state of Washington and Seattle City taxes (excise tax, income tax, L & I tax)
– Prepare, process and schedule monthly payroll (including medical benefits and retirement contributions)
– Prepare financial reports for external tax and audit professionals as requested
– Upkeep of accurate vendor payment terms index for multiple (50+) vendors
– Re-engineer existing processes to improve efficiencies and enhance financial controls
– Incorporate new accounting standards and procedures where appropriateOffice Management/Human Resources Administration duties include, but are not limited to:
– Order office supplies and coordinate building and phone system maintenance requests
– Maintain HR records, reports and personnel files (general, medical, I-9, etc.) for all staff, and adhere to record retention and archive requirements
– Review of personnel policies and compliance with employment law and regulations
– Assistance with the forms and paperwork for new employee onboarding
– Serve as plan administrator for health insurance and 401(k) plan; evaluate and recommend plan designs; coordinate open enrollment; prepare and submit annual compliance reports.
– Renewal of business insurances and industry organization membership licenses
– Event coordinator for internal company gatherings, lunches, and parties
– Perform other office management duties as assignedQUALIFICATIONS:
– 3+ years of bookkeeping experience required
– Expert level proficiency with QuickBooks Pro, Microsoft Excel, and Outlook
– 2+ years of office management preferred
– Bachelor’s degree preferred
– Payroll experience preferred
– PHR or SHRM-CP certification a plus
– Obsessive attention to detail and highly accurate data entry
– Meticulous organization and record-keeping
– Strong business acumen and forward thinking outlook
– Patience, situational awareness, and ability to juggle competing priorities with grace
– Solution-driven “roll-up-your-sleeves” attitude
– Calm and focused demeanor while managing a high volume of requests and simultaneous deadlines (effective prioritization)
– Possess a high level of integrity, demonstrated trustworthiness, and good judgement
– Self-motivated and able to work independently (including self-learning)
– Desire to work in an office setting and a small founder-owned business
– Exceptional written and verbal communication skills
– Passion for international travel
– Travel industry experience a plus
– Local candidates only (West Seattle a plus)COMPENSATION:
Compensation includes base salary (DOE) plus incentives based on performance, 401K, medical, and travel benefits.
INSTRUCTIONS:
Send a resume and detailed cover letter to info@expeditiontrips.com, and include ‘Accounts and Office Manager’ in the Subject line. Please elaborate in your letter how your work experience is aligned with this role, and also share a little about your international travel experience. (Applications with generic cover letters that do not include these two elements will not be considered.)
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