Full Charge Bookkeeper for West Seattle Travel Agency (ExpeditionTrips)

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    ExpeditionTrips
    Participant

    No phone calls or walk-ins, please. Candidates selected to interview will be contacted directly; others will not receive a personal response – thank you for your understanding.

    JOB TITLE: Accounts Manager (Bookkeeping & Office Management/HR Administration)

    OFFICE LOCATION: California Avenue (b/t Raymond & Juneau)

    ABOUT THE COMPANY: ExpeditionTrips is a travel company specializing in small-ship cruises and tours to remote destinations, with a focus on Antarctica, the Galapagos Islands, the Arctic, and Alaska, among others. http://www.expeditiontrips.com

    HOURS: Monday-Friday 8:00AM–5:00PM (full time)

    JOB DESCRIPTION:

    We are seeking an articulate, hyper-organized individual with solid bookkeeping and general office management/HR experience to join our passionate team of expedition travel planners in the Accounting department. As we are a small company this “two hats” position focuses 90% on Bookkeeping (Accounts Payable/Receivable, Banking, Taxes, Payroll, Reporting) and 10% on Office Management/HR Administration. This position requires thorough knowledge of QuickBooks Pro, and the successful candidate will have experience managing through growth and change, a strong understanding and foundation in accounting, and a history of working collaboratively cross‐departmentally. Experience with cash flow management, financial forecasting, and HR compliance would be beneficial. This position reports to the Founder/President.

    Accounts Management (Bookkeeping) duties include, but are not limited to:

    – Accounts Receivable (client invoicing)
    – Accounts Payable (vendor bills and payments)
    – Reconcile general ledger accounts including cash, AR/AP, credit card and client payments
    – Prepare Financial reports (i.e. Client Overdue Reports, Vendor Balance Detail Reports, Sales Reports)
    – Process client/vendor payments (checks, wires, and credit card) including remote deposit of checks
    – Manage client reward and rebate programs as well as referral partnerships
    – Maintain multiple detailed Excel sheets in co-ordination with 1 other part-time Accounts Manager
    – Daily reconciliation of multiple bank accounts
    – Credit card statement reconciliation
    – Prepare and file quarterly state of Washington and Seattle City taxes (excise tax, income tax, L & I tax)
    – Prepare, process and schedule monthly payroll (including medical benefits and retirement contributions)
    – Prepare financial reports for external tax and audit professionals as requested
    – Upkeep of accurate vendor payment terms index for multiple (50+) vendors
    – Re-engineer existing processes to improve efficiencies and enhance financial controls
    – Incorporate new accounting standards and procedures where appropriate

    Office Management/Human Resources Administration duties include, but are not limited to:

    – Order office supplies and coordinate building and phone system maintenance requests
    – Maintain HR records, reports and personnel files (general, medical, I-9, etc.) for all staff, and adhere to record retention and archive requirements
    – Review of personnel policies and compliance with employment law and regulations
    – Assistance with the forms and paperwork for new employee onboarding
    – Serve as plan administrator for health insurance and 401(k) plan; evaluate and recommend plan designs; coordinate open enrollment; prepare and submit annual compliance reports.
    – Renewal of business insurances and industry organization membership licenses
    – Event coordinator for internal company gatherings, lunches, and parties
    – Perform other office management duties as assigned

    QUALIFICATIONS:

    – 3+ years of bookkeeping experience required
    – Expert level proficiency with QuickBooks Pro, Microsoft Excel, and Outlook
    – 2+ years of office management preferred
    – Bachelor’s degree preferred
    – Payroll experience preferred
    – PHR or SHRM-CP certification a plus
    – Obsessive attention to detail and highly accurate data entry
    – Meticulous organization and record-keeping
    – Strong business acumen and forward thinking outlook
    – Patience, situational awareness, and ability to juggle competing priorities with grace
    – Solution-driven “roll-up-your-sleeves” attitude
    – Calm and focused demeanor while managing a high volume of requests and simultaneous deadlines (effective prioritization)
    – Possess a high level of integrity, demonstrated trustworthiness, and good judgement
    – Self-motivated and able to work independently (including self-learning)
    – Desire to work in an office setting and a small founder-owned business
    – Exceptional written and verbal communication skills
    – Passion for international travel
    – Travel industry experience a plus
    – Local candidates only (West Seattle a plus)

    COMPENSATION:

    Compensation includes base salary (DOE) plus incentives based on performance, 401K, medical, and travel benefits.

    INSTRUCTIONS:

    Send a resume and detailed cover letter to info@expeditiontrips.com, and include ‘Accounts and Office Manager’ in the Subject line. Please elaborate in your letter how your work experience is aligned with this role, and also share a little about your international travel experience. (Applications with generic cover letters that do not include these two elements will not be considered.)

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